• Henry Vu

Calm the Chaos: Common to Cutting Edge Resource Management Tips

So you took the Resource Management Quiz and your practices were classified as Common? The majority of organizations fall into this category so kudos to you for exploring ways to take your organization to the next level.

Tip: Employ a dedicated resource management and capacity planning function

Typically resource management and capacity planning is one of many responsibilities for managers. However, with competing priorities and an increase in sharing resources across departments, you really need a neutral party to be dedicated to resource management and capacity planning. According to Appleseed’s Resource Management and Capacity Planning Benchmark Study, nearly three quarters of mature organizations with cutting edge practices have a dedicated function to resource management and capacity planning.

Tip: Model scenarios to visualize impacts to resource demand

To better adapt to change and identify gaps, conduct what-if scenarios on resource demand. You should be looking at the impacts of opportunities closing, demand for specific skill sets, and demand on individual resources…which takes us right into our next tip…

Tip: Leverage cloud-based resource management and capacity planning solutions

Being in the Common practice category, you probably have a high-level view of your projects and are most likely using a program like Excel to manage your resource planning. The #1 recommendation to take your organization to the next level is to implement a project management and resource planning solution. Excel does not give you the flexibility to account for the constant change in resources, projects, and pipeline. The minute you export your data to Excel it is out of date. You need to upgrade to a solution that provides an accurate view of your resource and capacity planning in real-time.

Pro Tip: TaskRay with Flux Capacity is a cloud-based solution that enables you to understand your team and individual availability in real-time and to visualize the impacts of various resource modeling scenarios.

Follow @_FluxCapacity for more resource management best practices.