• Henry Vu

Calm the Chaos: Resource Management Tips

Updated: Apr 28, 2020

Were your results from our recent Resource Management Quiz classified as chaotic? We have some resource management tips to help you leave the chaos behind.

Tip: Be patient, change takes time.

To implement changes to your organization’s resource management practices, you need support from all levels of the organization. Create a phased approach and consider introducing a couple of new concepts each month, quarter or year and continue to build upon them.

Tip: Over Communicate

Most of us are resistant to change and some of the new concepts you introduce may be controversial among coworkers. It’s important to communicate not only the change being made but why it’s being made and the value it will bring. And continue to communicate it over and over and over again.

For example: You want employees to start tracking their time.

Poor Message: We need you to begin logging your time so that we can track how your time is spent and how long it takes you to complete required tasks.

Message with VALUE: We need you to begin logging your time so that we can gain an understanding of the required effort of various tasks, enabling us to better estimate projects and forecast the demand on your time.

Tip: Don’t get overwhelmed by all the details

Your goal is to gain visibility into which resources are in demand, when they are needed, how long they are needed, and how many projects need them. Don’t get bogged down in all of the details. Start with the key data points that will help you get a high-level view by resource role and then further refine and add data points over time.

Beware: Don’t overlook administrative time. Not all time is spent on projects. In order to have accurate data, you need to account for non-project time.

ProTip: You can leverage technology like TaskRay with Flux Capacity to understand and forecast individual and team availability in real-time.

Follow @_FluxCapacity for more resource management best practices.